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Embassy of Finland in Singapore is looking for a full time Assistant/Secretary - Embassy of Finland, Singapore : Current Affairs : News

EMBASSY OF FINLAND, Singapore

101 Thomson Road
#21-03 United Square, Singapore 307591
Tel. +65-6254 4042
E-mail: sanomat.sin@formin.fi
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News, 1/15/2016

Embassy of Finland in Singapore is looking for a full time Assistant/Secretary

Embassy of Finland in Singapore is looking for a full time Assistant/Secretary to start working in February 2016.

Duties will include:

  • The general secretarial and administrative duties to the  Ambassador as well as within the Embassy
  • Handling routine correspondence independently including drafting letters, official notes to various ministries and other organizations
  • Coordination and arrangements of official and social functions for the Embassy as well as for the Ambassador
  • Maintaining  Ambassador´s calendar and taking care of Ambassador´s travel arrangements
  • Collecting background information and material upon request
  • Assisting in following the media and social media channels
  • Handling Singaporean immigration affairs for the sent and locally hired staff
  • Processing  quarterly GST-claims of diplomats to MFA
  • Handling and coordinating of issues relating to maintenance of the diplomatic residences in cooperation with the driver/office service assistant
  • Customer service at the reception when needed
  • Responsible for the switchboard
  • Other tasks given by the superiors

Requirements:

  • Advanced education in secretarial duties or equivalent
  • Experience in demanding secretarial positions. Work experience at another Embassy is an asset.
  • Excellent written and spoken command of English
  • Computer literate
  • Ability to use different social media channels for professional purposes
  • Service minded attitude, proactive, flexible, good communication and social skills
  • Able to work independently and under pressure
  • Team player

Salary will be determined based on applicants experience and abilities.

A letter of interest and resume together with salary requirements should be sent by 26 January 2016 to sanomat.sin@formin.fi.

Please write "Assistant/Secretary " as a title of your e-mail. 

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Updated 1/15/2016


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